ALL PACKAGES CAN BE CUSTOMIZED TO MEET YOUR NEEDS. ** Price range is based on number of guests, package type, and number of hours. Packages are based on up to 10 work hours on the day of coordination. Additional hours can be purchased at the rate of $75 an hour per 100 guests.** **1 day of Coordinator is assigned per 100 guests.

 

** Preparation

 Up to 2 in-person consultation meetings to assist with:

- A cohesive design concept that will set the tone for the planning process

- Planning starts 6 months prior to the wedding day.

- Ceremony planning & reception planning

- Budget and cost analysis – help establish priorities

- Timeline creation.

- Selecting service providers

- Unlimited access via phone and email

- Detailed schedule for rehearsal, ceremony and reception, including vendor and wedding party timetable Vendor Selection and Coordination

- Personal attendance to select service provider meetings based on Client’s needs (if selected).

- Vendor recommendations (caterer, florist, photographer, DJ, cake, invitations, etc.)

- Review proposals and contract review

- Rental placement and management, including obtaining quotes (including chairs, tables, linens, service-ware, draping, lighting, dance floor, specialty rental items etc.) and finalizing order with the selected company upon Client approval.

- Track vendor deposits, payments and due dates

- Assist Client with tracking vendor expenses

- Distribute wedding day timeline for vendors

- Contact vendors the week of the wedding to confirm previous discussions and verify all final details

- Relay final head count to appropriate parties Wedding Rehearsal

 

 Ceremony rehearsal coordination

- Organize wedding party for line-up and placement

- Receive all personal items for ceremony and reception (i.e. escort cards, guestbook, favors, etc.)

- Final walkthrough at reception and ceremony site Wedding Day

 

 Full day wedding coordination: overall management of wedding ceremony and reception for up to ten (10) hours on wedding day

- Use of wedding day emergency kit

- Assist wedding party with attire

- Manage the timing of the event with wedding party, family members and vendors

- Distribute flowers to wedding party and family

- Final inspections on setup, seating placements/count, table/escort cards, décor, etc. (as per instructions and session discussions)

- Greet guests and assist with seating arrangements as needed

- Attend to guests needing special assistance

- Coordinate with musicians on ceremony song selections

- Cue ceremony

- Review reception activities and timing with band or MC/DJ and photographers/videographers

- Coordinate reception activities – grand entrance, first dance, cake cutting, toasts, etc.

- Distribute final payments and/or gratuities to vendors (paid by client)

- Coordinate transport of gifts and personal items into designated car or hotel room

- Manage clean-up